The RIT Kosovo (A.U.K) Board of Trustees, in its meeting of November 24, 2012, established the Office of the Ombudsperson. The appointed Ombudspersons, Ms. Jehona Gjurgjeala and Mr. Ardi Shita will advise and act as intermediators to those who have concerns arising from or affecting their work and studies at the RIT Kosovo (A.U.K).
Please note, however, that before anyone files a report with the Ombudspersons, all should take the proper procedural steps to resolve their issue or report their problem within the respective channels of academic or administrative authority. In extraordinary circumstances, the Ombudspersons will not engage in a review of your case unless you have exhausted your other properly established procedural avenues.
Protection of Individuals Who Report Inappropriate Conduct
Protection of Individuals Reporting Inappropriate Conduct.
At the direction of the Board of Trustees (the “Board”) of The RIT Kosovo (A.U.K) has established a procedure that individuals may use to make reports of misuse of RIT Kosovo (A.U.K) resources, inappropriate actions or other questionable conduct.
It is possible that you may suspect that a trustee, officer, employee, vendor or volunteer has engaged in questionable conduct involving, among other things, the RIT Kosovo (A.U.K)’s assets. This conduct might include corruption, unethical practices, violations of law or regulations, mismanagement, gross waste of funds, abuse of authority, danger to public safety, outright theft (of equipment, resources or cash), fraudulent expense reports, misstatements of any accounts to any superior or to the RIT Kosovo (A.U.K)’s auditors, or even an employee’s or trustee’s conflict of interest that results in financial or reputational harm to the institution. The RIT Kosovo (A.U.K) encourages you to report such questionable conduct. You may make a report anonymously if you choose.
Making a Report.
You can make a report (anonymously or otherwise) at any time to the persons listed on the RIT Kosovo (A.U.K) website (kosovo.rit.edu) as an Ombudsman.
The Ombudsman or a designee will evaluate and commence an investigation, as appropriate, into the matter you report in a process designed to protect the confidentiality of your identity and written copies of the report of such investigation shall be delivered to the Board’s Governance Committee.
If having made a report of suspect conduct, you subsequently believe that you have been subjected to retaliation of any kind by any RIT Kosovo (A.U.K) employee or representative, you should immediately report it to either the Board Chair or the President of the School.
Reports of retaliation will be evaluated and investigated, as appropriate, in a process designed to protect confidentiality, consistent with a full and fair investigation. The party conducting the investigation may notify you of the results of the investigation, if appropriate.
The RIT Kosovo (A.U.K) strongly disapproves of and will not tolerate any form of retaliation against individuals who report concerns in good faith regarding the RIT Kosovo (A.U.K)’s operations. Any RIT Kosovo (A.U.K) employee or representative who engages in such retaliation will be subject to discipline up to and including dismissal.
Penalty For Knowingly Making a False Report.
Any RIT Kosovo (A.U.K) employee or representative who knowingly makes a false charge concerning one of the aforementioned types of questionable conduct will also be subject to disciplinary action, including potential dismissal. There may also be further legal liability from the accused in cases of knowingly making a false charge, apart from any disciplinary action the RIT Kosovo (A.U.K) may impose.
The RIT Kosovo (A.U.K) shall provide a copy of this policy to each of its employees and representatives shall periodically notify its employees and representatives of the existence of this policy.
Approved by the Board of Trustees on: November, 2012